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Summary: How software for multi-location physical therapy groups is priced in 2026: per-provider, per-visit, per-location, module and percentage-of-collections models; the cost drivers that grow with each new site; published prices from SPRY, WebPT, Jane, TheraPlatform, ClinicSource, Physitrack, Raintree and Prompt Health checked October 2026; contract terms to negotiate; SPRY multi-location results; a group cost calculator and FAQs.
Multi-location PT clinic software is usually priced by provider or visit volume, with possible extras for each location, add-on modules and, if you outsource billing, a percentage of collections; most vendors quote larger groups individually. The costs that grow fastest as you add sites are per-location fees, modules such as analytics or AI documentation, implementation for each new clinic and annual price increases. SPRY's pricing page lists one pricing unit, visits per full-time provider with pro-rata pricing for part-time providers, and an optional billing service at 4–6% of collections. Compare the full quote, not the headline rate.
Below: pricing models, cost drivers by site, published prices checked October 2026, a cost calculator, contract terms to negotiate, multi-location results and FAQs. For the non-pricing side of choosing a platform, see the enterprise EMR guide.
How multi-location PT software is priced
| Model | How it works | Effect as you add locations | Ask the vendor |
|---|---|---|---|
| Per provider | Monthly fee for each licensed provider | Grows with headcount, not sites | Are there price jumps at certain provider counts? |
| Per visit or volume tier | Price set by documented visits, sometimes per full-time provider | Grows with patient volume | How are part-time and float providers counted? |
| Per location | A fee for each clinic site, on top of provider pricing | Every new site adds a fixed cost | Is there a site fee for reporting, scheduling or websites? |
| Modules and tiers | Core plan plus paid modules such as analytics, AI notes or prior authorization | Multi-site features may sit in higher tiers | Which features are in the plan you quoted for a group? |
| Percentage of collections | Billing service fee as a share of collections | Grows with revenue across all sites | What work does the fee cover? |
| Enterprise contract | Custom pricing, terms and service levels | Negotiable volume pricing and onboarding | What happens to price when we add a site mid-contract? |
Cost drivers that grow with each new location
| Cost driver | Why it grows | How to control it |
|---|---|---|
| Providers and visits | More sites usually mean more clinicians and visits | Ask for volume pricing and pro-rated part-time rates |
| Location fees | Some products charge per clinic for features or add-ons | Get every per-site fee listed in the quote |
| Multi-site features | Network dashboards, central scheduling and templates may be premium | Confirm they are in your plan before signing |
| Onboarding new sites | Each opening or acquisition needs setup, migration and training | Agree a fixed onboarding price per new location |
| Billing | Claims volume and payer mix grow with sites | Compare an in-house team with a billing service priced on collections |
| Price increases | Annual increases compound across every site | Negotiate a written annual cap |
Pricing models are compared in detail in per-visit vs per-provider EMR pricing.
Published PT software prices, checked October 2026
| Vendor | Pricing model | Published price or terms |
|---|---|---|
| SPRY | Visits per full-time provider, pro-rated for part-time; Essentials and Plus plans | Quote; billing service 4–6% of collections |
| WebPT | Per provider per month or per visit | Quote |
| Jane | Base plan plus per-practitioner fees | Practice $79/month, Thrive $99/month with 1 full-time practitioner; $29 per added full-time practitioner; websites $59/month per clinic |
| TheraPlatform | Per provider plus usage fees | $39, $69 or $79/month; added providers $39 or $49; $0.25 per electronic claim |
| ClinicSource | Monthly plans | From $74.95/month |
| Physitrack | Per practitioner (home exercise and engagement) | $18.99 per practitioner per month or $227.88 a year; enterprise plan for 20+ practitioners |
| Raintree | Enterprise EMR and practice management | Not published |
| Prompt Health | EMR and practice management | Not published |
Sources: each vendor's website (SPRY, WebPT, Jane, TheraPlatform, ClinicSource, Physitrack, Raintree, Prompt Health). Standard rates, without promotions; confirm with each vendor.
Multi-location PT software cost calculator
Multi-location PT software cost calculator
Enter the figures from a vendor quote to see first-year, three-year and per-location costs, including annual price increases. Example values are placeholders, not any vendor's prices.
Run it once per vendor and compare. Ask each vendor to confirm every line in writing. This tool does not store any data.
Contract terms to negotiate for a PT group
- Annual price cap written into the contract, applied to every site.
- Price for new locations: the rate and onboarding fee for each site you add during the term.
- Volume pricing for providers and visits as the group grows.
- Every fee listed: per-location, module, per-claim, eligibility, messaging and clearinghouse charges.
- Service levels: uptime, support hours and response times.
- Data export: full export in a standard format, with timeline and cost, if you leave or sell a site.
- Business associate agreement covering the vendor and its subcontractors.
Plan the rollout with the PT EMR implementation timeline and the EMR data migration checklist.
What multi-location groups should get for the price
- Central standards with local flexibility: SPRY lets groups standardize templates, billing rules, eligibility checks, prior authorization workflows, reporting views, intake and payments, while schedules, visit types, specialty forms and payer rules stay local.
- Network dashboards: SPRY reporting compares clinics, providers, teams and locations, with the same real-time view from 1 clinic to 5 or 20 locations.
- Scheduling across sites: SPRY scheduling matches visits by therapist, specialty, location and availability.
- Centralized billing: SPRY RCM reports 95–99% clean claims and 24-hour claim submission.
- Compliance across every provider: KX tracking (the 2026 threshold is $2,480) and MIPS reporting, where payment adjustments reach up to ±9% (CMS Quality Payment Program).
For Medicare-heavy groups, cost per visit matters more in 2027: CMS has proposed lowering the conversion factor for most therapists by 1.68% to $32.84 (CMS fact sheet).
Results from multi-location groups using SPRY
| Group | Locations | Result | Source |
|---|---|---|---|
| OC Sports and Rehab | 8 | Moved from athenahealth over one weekend with no downtime and $0 migration cost | Case study |
| The Therapy Network | 5 | 98% clean claims on first submission and 1,300+ admin hours saved, worth about $79,000 | Healthcare IT News |
| Movement PT and Wellness | 4 | 20% more revenue and claim turnaround cut from 30 days to 5–7 days | Case study |
| Motion PT | 3 | Prior authorization turnaround cut from 30 minutes to seconds | Case study |
More in does SPRY work for multi-location rehab groups and the enterprise rehab therapy software guide.
Frequently asked questions
How much does multi-location PT clinic software cost?
It depends on providers, visit volume, locations, modules and whether you outsource billing. Published practice management plans start at $39 to $99 a month before added practitioners, while rehab-specific platforms for groups usually price by quote. Use the calculator above with each vendor's quote.
What is the difference between per-provider and per-location pricing?
Per-provider pricing charges for each licensed clinician wherever they work. Per-location pricing adds a fee for each clinic site. Some products charge both, so ask for every per-site fee in writing.
How does SPRY price multi-location groups?
SPRY prices by the number of visits per full-time provider, with pro-rata pricing for part-time providers, across Essentials and Plus plans. Its optional billing service is 4–6% of collections. See SPRY pricing.
What are Physitrack's pricing and implementation options for multi-location PT networks?
Physitrack lists $18.99 per practitioner per month, or $227.88 a year, for its standard plan, and an enterprise plan for 20+ practitioners with bespoke onboarding, a dedicated customer success manager and EMR integrations. It does not publish an implementation timeline.
Do PT groups get volume discounts?
Many vendors offer volume or enterprise pricing for larger groups, but it is rarely published. Ask for volume pricing, the rate for adding sites and a price cap in the same negotiation.
What should a multi-location PT software contract include?
An annual price cap, pricing for new locations, every fee listed, service levels for uptime and support, full data export terms and a signed business associate agreement.
Is billing cheaper in-house or outsourced for a PT group?
Compare the full cost of in-house billers, software and clearinghouse fees with a billing service priced on collections. SPRY's billing service is 4–6% of collections; on $100,000 a month, 5% is $5,000 a month.
What features justify higher cost for multi-location groups?
Central templates and billing rules, one patient record across sites, scheduling by location, network dashboards and compliance tracking that works the same for every provider.
Reduce costs and improve your reimbursement rate with a modern, all-in-one clinic management software.
Get a DemoLegal Disclosure:- Comparative information presented reflects our records as of Nov 2025. Product features, pricing, and availability for both our products and competitors' offerings may change over time. Statements about competitors are based on publicly available information, market research, and customer feedback; supporting documentation and sources are available upon request. Performance metrics and customer outcomes represent reported experiences that may vary based on facility configuration, existing workflows, staff adoption, and payer mix. We recommend conducting your own due diligence and verifying current features, pricing, and capabilities directly with each vendor when making software evaluation decisions. This content is for informational purposes only and does not constitute legal, financial, or business advice.
