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Summary: Free massage therapy intake forms for 2026: 7 printable PDFs (general, health history, SOAP, chair, minor, prenatal and therapeutic), a free generator that builds a custom printable intake form, sample consent wording, a checklist of what each section should ask, a contraindication checklist, form format tips, and when HIPAA applies to massage therapists.
A massage intake form is the questionnaire a client completes before their first massage. It records contact details, health history, medications, goals, pressure preference, areas to avoid, and a signed consent. Below are 7 free printable massage intake form PDFs, a free generator that builds a custom massage intake form you can print or save as a PDF, a sample massage consent form, and a contraindication checklist for reviewing forms before each session.
Free massage intake form generator
Free massage intake form generator
Choose the session type and the sections you want. The tool builds a printable massage intake form you can print or save as a PDF from the print dialog. Nothing you type is stored.
This is a starting template, not legal advice. Check your state massage board's rules on records, consent and minors before use.
Free massage intake form PDFs (printable)
| Form | Best for | Source |
|---|---|---|
| General massage intake form | New relaxation or wellness clients | AMTA (MassageBook) |
| Health history form | Detailed medical history and contraindication screening | CMTO-based form (Ottawa Registered Massage) |
| Massage SOAP note template | Session notes after the intake | AMTA (MassageBook) |
| Chair massage consent form | Events, offices and short clothed sessions | MBLEx Guide |
| Minor client consent form | Clients under 18, signed by a parent or guardian | MBLEx Guide |
| Prenatal massage consent form | Pregnant clients | MBLEx Guide |
| Therapeutic massage client intake form | Pain, injury and medical massage | Cambridge College (Advanced Holistic Health) |
All links were checked in October 2026. Each opens a PDF you can print or save.
1. General massage intake form (AMTA)
A one-page massage client intake form with contact details, health history and treatment preferences. A good default for relaxation and wellness clients.
2. Health history form
A fuller health history covering conditions, medications, allergies, injuries and surgeries. Use it when you need to screen for contraindications in detail.
3. Massage SOAP note template (AMTA)
Pairs with the intake form to record each session in SOAP format (subjective, objective, assessment, plan). Useful if you bill insurance. See our guide to digital SOAP notes.
4. Chair massage consent form
A short form for seated, clothed sessions at events or workplaces, with quick health questions and a liability release.
5. Minor client consent form
For clients under 18. A parent or guardian signs consent, and the form sets out when a guardian must be present. Check your state's rules on treating minors.
6. Prenatal massage consent form
Asks about due date, pregnancy complications and the prenatal care provider, with a release suited to pregnancy massage.
7. Therapeutic massage client intake form
A combined intake and informed consent form for therapeutic work, covering pain, injury history, posture and goals for deep tissue, trigger point or rehabilitative massage.
What to include in a massage therapy intake form
| Section | What to ask | Why it matters |
|---|---|---|
| Client details | Name, date of birth, phone, email, address, emergency contact | Identification and safety |
| Visit goals | Reason for visit, goals, prior massage experience | Plan the session around the client |
| Preferences | Pressure (light, medium, firm), areas to focus on, areas to avoid, oils or scents | Comfort and fewer surprises |
| Health history | Conditions, surgeries, injuries, pregnancy, skin issues, allergies | Screen for contraindications |
| Medications | Prescriptions, blood thinners, supplements | Adjust pressure and technique |
| Provider details | Physician or prenatal provider (when relevant) | Clearance and referrals |
| Consent and policies | Informed consent, release, cancellation and privacy policy, signature and date | Legal protection and clear expectations |
For therapeutic or medical massage, also ask about pain location, pain rating (0 to 10), onset and what makes symptoms better or worse. If you bill insurance, collect insurance and referral details too; see how to bill insurance for massage therapy.
Massage consent form: sample wording
A massage consent form confirms the client understands what massage is and is not, and agrees to treatment. Massage consent forms usually cover what massage is, a request for health information, the client's right to stop, and draping. Many therapists put the consent at the end of the intake form; others use a separate page. Sample wording you can adapt:
I understand that massage therapy is provided for relaxation and relief of muscle tension, and that it does not replace medical diagnosis or treatment. My therapist does not diagnose illness or prescribe medication. I have reported all known health conditions and medications, and I will tell my therapist about any changes. I understand I can ask to change the pressure or stop the session at any time, and that I will be appropriately draped throughout.
Add signature and date lines, and for minors a parent or guardian signature. This sample is a starting point, not legal advice; check your state massage board's requirements.
Contraindication checklist: what to do when a box is ticked
| Intake answer | Typical precaution |
|---|---|
| Fever, cold or contagious illness today | Reschedule the session |
| Recent surgery | Avoid the surgical area and get clearance from the surgeon or physician first |
| History of blood clots or DVT, or calf pain and swelling | Get medical clearance before work on the legs; avoid deep pressure |
| Uncontrolled high blood pressure or heart condition | Ask about physician guidance; adjust positioning and pressure |
| Blood thinners | Use lighter pressure because of bruising risk |
| Pregnancy | Use a prenatal-trained therapist and pregnancy-safe positioning |
| Current cancer treatment | Use oncology massage training and coordinate with the care team |
| Rash, open wound or skin infection | Avoid the area; reschedule if widespread |
| Osteoporosis | Use lighter pressure and avoid forceful joint work |
| Diabetes | Check for reduced sensation; avoid recent injection sites |
These are common precautions, not a substitute for your training, your state's scope of practice or a physician's advice.
Massage consultation form and chair massage sign-up sheet
A massage consultation form is the same idea as an intake form: a short pre-session questionnaire on health, goals and preferences, often completed or reviewed in person before the first session. Use the general or therapeutic form above for a full consultation, and the chair massage consent form for short seated sessions.
For events, offices and wellness fairs, a chair massage sign-up sheet keeps the queue moving. Print this layout, add your event details, and have each client complete a short health screen and consent before they sit down.
| Time slot | Name | Phone or email | Areas to avoid | Health screen done | Consent signed |
|---|---|---|---|---|---|
Keep signed consents together with the sign-up sheet and store them confidentially. Chair massage is clothed and short, but clients should still report conditions such as recent surgery, blood thinners or pregnancy before the session.
Massage intake form format for clients
Clients finish forms faster when the format is simple. Keep the form to one or two pages, use checkboxes for health history, put the most important safety questions first, and leave space for free text only where you need it. Send the form when the client books so they can complete it before arriving, and ask returning clients to confirm any health changes before each visit.
- Paper: print the PDFs above or the form from the generator and keep signed copies in a locked cabinet.
- Digital: send forms by link with the booking confirmation, collect e-signatures, and store them in an encrypted system. See SPRY digital intake and our digital intake guide.
- Updates: ask clients to review their full form at least once a year.
Do massage therapists need to follow HIPAA?
Not always. Under HIPAA, a health care provider is a covered entity only if it transmits health information electronically in connection with a standard transaction, such as an electronic insurance claim. A cash-only massage therapist may not be covered, but one who bills insurance electronically usually is. Either way, state privacy laws and professional ethics still require you to keep intake forms confidential. Source: HHS: covered entities and business associates. More: what HIPAA compliance means.
Manage massage intake forms with SPRY
SPRY sends intake and consent forms automatically when a client books, collects e-signatures, and files them in the client record with your SOAP notes and EMR. Compare options in our best massage therapy software and booking apps for massage therapists guides, or grab free massage therapy superbill templates.
FAQs
What should a massage intake form include?
Client details and emergency contact, reason for visit and goals, pressure preference, areas to focus on or avoid, health history, medications, allergies, and a signed consent and release.
Where can I download a free massage intake form PDF?
Use the 7 free printable PDFs listed above, including AMTA's massage intake form, or build your own with the free intake form generator and save it as a PDF.
What is the difference between a massage intake form and a consent form?
The intake form collects health and preference information. The consent form records that the client understands massage therapy and agrees to treatment. Many practices combine them in one document.
Do I need a separate consent form for prenatal or minor clients?
It is good practice. Prenatal forms ask about pregnancy complications and the care provider, and minor forms need a parent or guardian signature.
How often should clients update their massage intake form?
Ask returning clients to confirm health changes before each visit and to review the full form at least once a year.
Are digital massage intake forms better than paper?
Digital forms can be completed before the appointment, are easier to read and are stored securely. Paper works too, as long as every client completes a form and copies are stored securely.
Do massage therapists have to follow HIPAA?
Only if they are a covered entity, which usually means they transmit health information electronically for standard transactions such as insurance claims. Client records should still be kept confidential.
What is a chair massage sign-up sheet?
It is a printed list where clients at an event reserve a time slot and give a name, contact details and areas to avoid. Pair it with a short health screen and a chair massage consent form.
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