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Summary: How SPRY, WebPT, Prompt and Raintree price their physical therapy EMR software in 2026 (visit-based, per provider, per visit or custom quote), what each plan includes, WebPT vs Raintree vs Prompt by practice size, the hidden costs to ask about, a 3-year PT EMR cost calculator for comparing quotes, and how 2026 Medicare rules (KX threshold, MIPS, new RTM codes) affect EMR cost.
None of the four most-evaluated PT EMRs publishes a dollar price list in 2026. SPRY prices by the number of visits per full-time provider (pro-rata for part-time providers) across two plans, with an optional billing service at 4–6% of collections. WebPT sells Starter, Enhanced and Ultimate plans that can be priced per provider per month or per visit. Prompt and Raintree quote each practice individually. So the only reliable way to compare WebPT pricing, Prompt EMR pricing, Raintree pricing and SPRY pricing is a written quote for your providers and visit volume, compared on 3-year total cost.
Below: a pricing model comparison, what each plan includes, WebPT vs Raintree vs Prompt by practice size, the hidden costs to ask about, a 3-year cost calculator and the 2026 Medicare rules that change what an EMR is worth.
PT EMR pricing at a glance (2026)
| Vendor | Pricing model | Published dollar price? | Plans and modules | Billing and RCM |
|---|---|---|---|---|
| SPRY | Visits per full-time provider; pro-rata for part-time | No; quote | Essentials and Plus | Integrated billing; optional billing service at 4–6% of collections |
| WebPT | Per provider per month or per visit | No; quote | Starter, Enhanced, Ultimate plus add-ons | Billing tools in Enhanced and Ultimate |
| Prompt | Custom quote | No; quote | EMR, Plus, Sidekick AI scribe, RCM, Engage, Kiosk, Insight | RCM offered as a product |
| Raintree | Custom quote | No; request a demo | EMR and practice management, NoteIQ, SchedulerIQ, BI dashboards | Billing plus managed RCM services |
Sources: SPRY pricing, WebPT pricing, Prompt Health and Raintree, checked October 2026. Third-party sites list estimated figures for these vendors, but none is confirmed by the vendor, so we don't repeat them here.
What each PT EMR plan includes
SPRY pricing and plans
SPRY has two plans, both priced on visits per full-time provider with pro-rata pricing for part-time providers. Essentials includes digital intake, real-time eligibility verification, online scheduling and a patient portal, waitlist, SOAP templates and macros, appointment reminders, an integrated billing rule engine and claim scrubbing, Fax AI that reads and files plans of care and referrals, home exercise programs, a clearinghouse integration, ERA auto-posting, patient invoicing and analytics. Two-way messaging is an add-on. Plus adds the AI Scribe, a companion mobile app, an iPad kiosk for intake and NPS surveys. The optional billing service (4–6% of collections) adds credentialing, prior authorization, denial management, advanced claim scrubbing and MIPS reporting. SPRY migrates your data in as few as 30 days, is rated 4.8 on G2 and Capterra, serves 1,000+ rehab clinics and was ranked #1 for physical and occupational therapy by Black Book Research in 2026. See the full SPRY pricing breakdown.
WebPT pricing and plans
WebPT (founded in 2006 in Phoenix, with 160,000+ members) sells three plans. Starter covers the EMR with marketing, front office and clinical tools for startups and smaller cash-pay practices; Enhanced adds billing for growing practices that accept insurance; Ultimate adds advanced analytics and customization for larger practices. WebPT says pricing depends on the plan and any customization, and can be set per provider per month or per visit; add-on solutions are priced separately. WebPT acquired Clinicient and Keet in January 2022. Compare options in our WebPT alternatives guide.
Prompt EMR pricing
Prompt Health doesn't publish pricing. Its suite includes the EMR, Plus (patient relationship automation), Sidekick (AI scribe with real-time CPT feedback), RCM, Engage (patient app and outreach), Kiosk, Insight (compliance and coding visibility) and Compensation. Prompt serves PT, OT, speech, chiropractic and pediatric clinics from single-provider practices to enterprise groups. Because the suite is modular, ask which products are in your quote. See Prompt alternatives.
Raintree pricing
Raintree doesn't publish pricing; you request a demo. It focuses on enterprise and large therapy organizations, from five clinics to 500, including PT groups, multidisciplinary rehab, pediatric therapy and hospital outpatient programs. Raintree reports 3,500+ locations and 50M+ visits a year and offers NoteIQ (AI documentation), SchedulerIQ, billing and managed RCM, and therapy dashboards. See Raintree alternatives.
WebPT vs Raintree vs Prompt vs SPRY: which fits your practice?
| Your practice | Platforms to shortlist | What to compare in the quote |
|---|---|---|
| Solo or startup, mostly cash-pay | WebPT Starter, SPRY Essentials, Prompt | Monthly minimums and whether billing is needed at all |
| 2–10 providers billing insurance | SPRY (Plus with billing service), WebPT Enhanced, Prompt | Billing service percentage vs in-house biller cost, AI scribe and prior auth |
| Multi-location group | SPRY, WebPT Ultimate, Prompt, Raintree | Cross-location reporting, central billing and per-location pricing; see multi-location pricing |
| Enterprise or hospital outpatient (5–500 clinics) | Raintree, WebPT Ultimate, SPRY | Implementation plan, integrations and managed RCM terms |
WebPT vs Raintree: WebPT offers tiered plans that start with smaller cash-pay practices, while Raintree is built for enterprise and large therapy organizations. WebPT vs Prompt: both sell modular suites; compare which modules, such as AI scribe, RCM and patient engagement, are in the base quote. SPRY includes billing tools, Fax AI and eligibility in Essentials, and the AI Scribe and kiosk in Plus, so fewer items are priced as add-ons. For a broader shortlist, see the PT EMR buyer's guide.
Hidden PT EMR costs to ask about
| Cost item | Question to ask | Why it matters |
|---|---|---|
| Setup and onboarding | Is there a setup, configuration or training fee? | One-time fees add to year 1 |
| Data migration | Is migration included, and what data moves (notes, documents, balances)? | Charged migration can be a large line item |
| Add-on modules | Are AI scribe, kiosk, messaging, telehealth and outcomes in the quote? | Modular suites price these separately |
| Claims and clearinghouse | Are claim submission and ERA fees included? | Per-claim fees grow with visit volume |
| Billing service | What percentage of collections, and what services are covered? | Usually the largest cost after software |
| Payment processing | Which payment gateways are supported, and at what rates? | Card fees apply to every patient payment |
| Pricing model | Per provider, per visit or flat? How are part-time providers counted? | Changes cost as you add staff or visits |
| Contract terms | How long is the term? Is there auto-renewal or a cap on increases? | Protects you from renewal price jumps |
Learn how the two main models compare in per-visit vs per-provider EMR pricing, and how long a switch takes in our PT EMR implementation timeline.
3-year PT EMR cost calculator
3-year PT EMR cost calculator
Enter your practice details and up to three vendor quotes. The calculator converts per-provider, per-visit and flat pricing into the same 3-year total cost, including one-time fees, add-ons and billing. The example values are placeholders: replace them with the numbers from your written quotes.
Your practice
Vendor quotes
Billing cost uses the billing service percentage when it is above 0, otherwise your in-house billing cost. Collections and visits are held flat across the 3 years. This tool does not store any data.
How 2026 Medicare rules affect PT EMR cost
An EMR that automates Medicare rules saves staff time and protects revenue, so compare compliance features alongside price.
| Requirement (2026) | Rule | EMR feature to check |
|---|---|---|
| KX modifier threshold | $2,480 for PT and SLP combined and $2,480 for OT; targeted medical review above $3,000 | Per-patient running totals and automatic KX alerts |
| Progress reports | At least once every 10 treatment days | Visit counters and progress note reminders |
| Plan of care certification | Certified within 30 days and at least every 90 days | Certification due-date tracking |
| PTA and OTA services | CQ and CO services paid at 85%, with a 10% de minimis rule | Automatic CQ/CO modifiers |
| MIPS | Low-volume thresholds of $90,000, 200 patients or 200 services; payment adjustments up to ±9%; Promoting Interoperability weighted 25% | MIPS quality reporting and a certified EHR |
| Remote therapeutic monitoring | New 2026 codes include 98985 (musculoskeletal device supply, 2–15 days) and 98979 (first 10 minutes of treatment management) | RTM documentation and billing |
Sources: CMS therapy services, CMS 2026 therapy code list update and CMS Quality Payment Program. Read more about remote therapeutic monitoring and PT software with integrated RCM.
How to get a comparable PT EMR quote
- Send every vendor the same facts: full-time and part-time providers, locations, weekly visits and annual collections.
- Ask for one all-in number: software, add-ons, one-time fees and billing service, in writing.
- Demo your hardest workflow: a Medicare re-evaluation with KX tracking and a prior authorization.
- Check contract terms: length, auto-renewal, price increase caps and data export on exit.
- Run the numbers: put each quote into the calculator above and compare 3-year totals.
Frequently asked questions
How much does WebPT cost?
WebPT doesn't publish dollar pricing. It offers Starter, Enhanced and Ultimate plans, priced per provider per month or per visit depending on the plan and customization, and add-on solutions cost extra. Ask for a written quote that lists every module.
How much does Prompt EMR cost?
Prompt doesn't publish pricing; each practice gets a quote. Because Prompt sells separate products such as Sidekick AI scribe, RCM, Engage and Kiosk, confirm which ones are included in your price.
How much does Raintree cost?
Raintree doesn't publish pricing and asks you to request a demo. It focuses on enterprise and large therapy organizations, from five clinics to 500.
How much does SPRY cost?
SPRY prices its Essentials and Plus plans by the number of visits per full-time provider, with pro-rata pricing for part-time providers. The optional billing service costs 4–6% of collections. Request a quote on the SPRY pricing page.
How much does physical therapy EMR software cost per month?
It depends on providers, visit volume and modules. SPRY, WebPT, Prompt and Raintree all quote. Among therapy platforms that publish prices, Jane lists $59 to $99 a month plus $49 per additional full-time practitioner, and TheraPlatform lists $39 to $79 a month. Compare full PT EMRs on 3-year total cost, including billing.
Which is better: WebPT or Raintree?
WebPT suits a wider range of practice sizes with tiered plans, from smaller cash-pay practices to larger groups. Raintree is built for enterprise and large therapy organizations that need deep configuration and managed RCM. Compare both on implementation plan and total cost.
How does Prompt EMR compare to WebPT for physical therapy?
Both sell modular suites for PT, OT and speech therapy with AI documentation, billing and patient engagement products. Neither publishes dollar pricing, so the deciding factors are which modules are in the base quote, the billing model and contract terms.
Is there a physical therapy EMR with fair pricing and no long-term contract?
None of these four vendors publishes contract terms, so ask each one about term length, auto-renewal, price increase caps and data export. Pricing that scales with visits per provider, like SPRY's, keeps costs tied to how busy your clinic is.
What physical therapy EMR has Medicare compliance tracking built in?
Look for 8-minute rule calculation, KX threshold tracking, progress report and plan of care reminders, CQ/CO modifiers and MIPS reporting. SPRY includes a billing rule engine and claim scrubbing in Essentials and MIPS reporting in its billing service; ask every vendor to demo these.
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Get a DemoLegal Disclosure:- Comparative information presented reflects our records as of Nov 2025. Product features, pricing, and availability for both our products and competitors' offerings may change over time. Statements about competitors are based on publicly available information, market research, and customer feedback; supporting documentation and sources are available upon request. Performance metrics and customer outcomes represent reported experiences that may vary based on facility configuration, existing workflows, staff adoption, and payer mix. We recommend conducting your own due diligence and verifying current features, pricing, and capabilities directly with each vendor when making software evaluation decisions. This content is for informational purposes only and does not constitute legal, financial, or business advice.
