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Summary: How SPRY prices its physical therapy EMR in 2026: visit-based pricing per full-time provider with pro-rata pricing for part-time providers, what is included in the Essentials and Plus plans, the optional billing service at 4–6% of collections, how SPRY compares with WebPT, Prompt and Raintree pricing, a billing service vs in-house billing calculator, implementation costs and how to get a quote.
SPRY prices its physical therapy EMR by the number of visits per full-time provider, with pro-rata pricing for part-time providers, across two plans: Essentials and Plus. SPRY doesn't publish a fixed dollar list price, so your quote depends on your visit volume. The optional billing service costs 4–6% of collections, based on your total number of billable appointments. SPRY migrates your data in as few as 30 days, and digital intake is included in the monthly subscription at no extra fee. See the current plans on the SPRY pricing page.
Below: SPRY pricing at a glance, what each plan includes, how visit-based pricing compares with other models, SPRY vs WebPT, Prompt and Raintree pricing, a billing cost calculator, implementation costs and FAQs.
SPRY pricing at a glance
| Item | How it's priced | Details |
|---|---|---|
| EMR: Essentials or Plus | Number of visits per full-time provider | Pro-rata pricing for part-time providers; quote based on visit volume |
| Billing service (optional) | 4–6% of collections | Rate based on your total number of billable appointments |
| Data migration | Done for you | SPRY migrates your data in as few as 30 days |
| Digital intake | Included | No additional fees on top of the EMR subscription |
| Two-way messaging | Add-on | Priced separately from Essentials |
| Support | Included | 24/7 support, 99.9% uptime and a dedicated account manager |
Source: SPRY pricing, checked October 2026.
What's included in SPRY Essentials, Plus and the billing service
| Feature | Essentials | Plus | Billing service |
|---|---|---|---|
| Digital intake, eligibility verification, online scheduling and patient portal | Included | Included | Works with either plan |
| SOAP templates, macros and customizable forms | Included | Included | Works with either plan |
| Billing rule engine, claim scrubbing, clearinghouse and ERA auto-posting | Included | Included | Advanced claim scrubbing |
| Fax AI for plans of care and referrals | Included | Included | Works with either plan |
| Home exercise programs and analytics dashboards | Included | Included | Works with either plan |
| AI Scribe (dictation or text to SOAP note) | Not included | Included | Works with either plan |
| Companion mobile app and iPad kiosk | Not included | Included | Works with either plan |
| NPS surveys | Not included | Included | Works with either plan |
| Credentialing, prior authorization and denial management | Not included | Not included | Included |
| MIPS reporting and patient payment follow-up | Not included | Not included | Included |
Learn more about SPRY prior authorization and see how SPRY compares in our guide to the best physical therapy billing software.
How SPRY's visit-based pricing compares with other pricing models
| Model | How cost is set | Works best for | Watch for |
|---|---|---|---|
| Visit-based per provider (SPRY) | Visits per full-time provider, pro-rata for part-time | Clinics with part-time staff or changing volume | Confirm how visits are counted |
| Per provider per month | Fixed fee for each provider | Stable teams with full schedules | Part-time providers may cost as much as full-time |
| Per visit | Fee for each visit | Low or seasonal volume | Cost rises with every visit |
| Flat monthly | One fee for the clinic | Small single-location clinics | User, location or feature limits |
| Percentage of collections | Share of what you collect | Outsourced billing | Which services the rate covers |
For worked examples, see per-visit vs per-provider EMR pricing and multi-location PT clinic software pricing.
SPRY vs WebPT, Prompt, Raintree and other EMR pricing
| Vendor | Pricing model | Published dollar price |
|---|---|---|
| SPRY | Visits per full-time provider; billing service 4–6% of collections | No; quote |
| WebPT | Starter, Enhanced or Ultimate; per provider per month or per visit | No; quote |
| Prompt | Custom quote for its modules | No; quote |
| Raintree | Custom quote; enterprise focus | No; request a demo |
| Practice Fusion | Per provider per month | $199 per provider per month with an annual commitment |
| Jane | Monthly plan plus extra practitioners | $59 to $99 a month; $49 per additional full-time practitioner |
| TheraPlatform | Monthly plan | $39 to $79 a month |
| OpenEMR | Open source | Free; you pay for hosting and support |
Sources: Practice Fusion, Jane, TheraPlatform and OpenEMR. For the full four-way comparison, see PT EMR pricing: SPRY vs WebPT vs Prompt vs Raintree.
SPRY billing service vs in-house billing calculator
Billing service vs in-house billing calculator
Compare SPRY's billing service (4–6% of collections) with the cost of billing in-house. The example values are placeholders: enter your own collections and staff costs.
The comparison covers direct costs only. It does not include the effect of clean claim rates, denials or time to payment on collections. This tool does not store any data.
To model documentation time and denial savings as well, use the SPRY practice efficiency and ROI calculator.
What else affects the cost of PT EMR software
The subscription is only part of the cost. A widely cited 2011 Health Affairs study of a five-physician primary care practice found implementation costs of $162,047 in the first 60 days and $85,500 in first-year maintenance. That study predates cloud-based PT EMRs, but the lesson holds: compare one-time and ongoing costs, not just the monthly fee.
- Setup and training: ask whether onboarding and staff training are included.
- Data migration: confirm which records move and how long it takes; SPRY migrates data in as few as 30 days.
- Add-ons: list every module you need, such as AI scribe, kiosk and messaging.
- Billing: compare a billing service percentage with the full cost of in-house billing.
- Contract terms: check term length, renewal and price increase terms.
See our guides to EHR implementation costs and avoiding costly EMR selection mistakes.
Why PT clinics choose SPRY
- Ratings: 4.8 on G2 and 4.8 on Capterra.
- Recognition: ranked #1 for physical and occupational therapy in Black Book Research's 2026 ambulatory EHR survey.
- Scale: used by 1,000+ rehab clinics, from solo practices to multi-location groups.
- Certification: ONC-certified EHR since late 2025, which supports MIPS Promoting Interoperability.
- Billing results: SPRY reports a 95%+ clean claim rate across its billing service customers.
Compare SPRY with other systems in the PT EMR buyer's guide and the best EMR for small practices.
How to get a SPRY quote
- Count your providers: full-time and part-time, by location.
- Estimate visits: average weekly visits per provider.
- Choose a plan: Essentials, or Plus if you want the AI Scribe, kiosk and companion app.
- Decide on billing: keep billing in-house or add the 4–6% billing service.
- Request your quote: book a demo or contact sales from the pricing page.
Frequently asked questions
How much does SPRY cost?
SPRY prices its Essentials and Plus plans by the number of visits per full-time provider, with pro-rata pricing for part-time providers, so your price depends on your visit volume. The optional billing service costs 4–6% of collections. SPRY gives you a quote rather than a fixed list price.
Does SPRY charge per provider or per visit?
Both inputs matter: pricing is based on the number of visits per full-time provider. Part-time providers are priced pro-rata, so you don't pay a full-time rate for a part-time therapist.
How much does SPRY's billing service cost?
The billing service costs 4–6% of collections, based on your total number of billable appointments. It includes credentialing, prior authorization services, denial management, advanced claim scrubbing, MIPS reporting and patient payment follow-up.
What's the difference between SPRY Essentials and Plus?
Essentials covers intake, eligibility, scheduling, documentation, billing tools, Fax AI and analytics. Plus adds the AI Scribe, a companion mobile app, an iPad kiosk for patient intake and NPS surveys.
Are there extra fees with SPRY?
Digital intake is included in the subscription at no extra fee, and data migration is done for you. Two-way messaging is an add-on. Ask for an all-in quote that lists any add-ons you choose.
How long does it take to switch to SPRY?
SPRY customizes the product for your clinic, migrates your data in as few as 30 days and trains your staff. You don't have to move records from your old system yourself.
How much does physical therapy EMR software cost per month?
It depends on providers, visit volume and modules. Full PT EMRs such as SPRY, WebPT, Prompt and Raintree quote. Among platforms that publish prices, TheraPlatform lists $39 to $79 a month, Jane lists $59 to $99 a month plus $49 per additional full-time practitioner, and Practice Fusion lists $199 per provider per month.
How much does EMR software cost to implement?
A 2011 Health Affairs study of a five-physician primary care practice found $162,047 in implementation costs in the first 60 days and $85,500 in first-year maintenance. Today's costs vary widely, so ask each vendor for setup, migration and training costs in writing.
Is there a free EMR for physical therapy?
OpenEMR is free, open-source software, but you pay for hosting, setup and support. Practice Fusion is no longer free and lists $199 per provider per month. Most PT clinics choose a paid system for therapy billing rules and support.
What is the top-rated EMR for physical therapy?
SPRY is rated 4.8 on G2 and Capterra and was ranked #1 for physical and occupational therapy by Black Book Research in 2026. Compare ratings, features and total cost for your own practice before you choose.
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Get a DemoLegal Disclosure:- Comparative information presented reflects our records as of Nov 2025. Product features, pricing, and availability for both our products and competitors' offerings may change over time. Statements about competitors are based on publicly available information, market research, and customer feedback; supporting documentation and sources are available upon request. Performance metrics and customer outcomes represent reported experiences that may vary based on facility configuration, existing workflows, staff adoption, and payer mix. We recommend conducting your own due diligence and verifying current features, pricing, and capabilities directly with each vendor when making software evaluation decisions. This content is for informational purposes only and does not constitute legal, financial, or business advice.
